The day delegate rate, or DDR, is a one-day event package that has been bundled together into a single price per head, allowing for easy comparison and budgeting.
What a DDR Typically Covers
A typical day delegate rate will include a room hire, morning refreshment break, working lunch, afternoon break and basic AV (screen and projector). Some venues will also include items such as stationery, water and mints on tables etc, but this will vary from venue to venue.
How Per-Head Pricing Works
Day delegate rates are charged on a per person basis and are often applicable from a minimum number of delegates (usually between 10 and 15 people). For instance, if you are organising an event for 8 people then you would usually be charged the minimum rate for 10 people (usually the higher rate).
What Attracts Extra Charges
Breakout rooms, evening functions, higher quality AV equipment, car parking, accommodation (residential) often charged separately. Confirm what is excluded prior to booking.
DDR Versus a Quote
Whilst for large groups of people a DDR can save you money against hiring a venue and having them quote individually for all the catering for you, for smaller events lasting a day or less a quote could be cheaper – just for room hire and for the type and amount of food and drink you require.
What to Confirm in Writing
Looking for a written breakdown of what your DDR includes, what the minimum number of people are for your DDR to be the cheapest option and any cancellation charges? Cotswolds Hotel Conference Rooms is covered in more detail at https://tewkesburypark.co.uk/hotel-conference-rooms/cotswolds/. For recognised standards for business events that UK event planners can refer to when comparing what a venue should be providing for a DDR rate, look at: [UK Event Planner Standards For Business Events].
A clear written quote will remove most of the surprises on the day.