When planning a wedding, it is crucial to consider the many aspects, especially the welfare of your guests. Considering that wedding details don’t always come free, you should know hotel policies before making a reservation.
Pre-Negotiating Rates At A Pre-Chosen Hotel
If you’re hosting a wedding in a new city, you can save money and time by pre-negotiating rates with the hotel beforehand. This is especially useful if your guests travel from out of town and need to book separate accommodations for themselves and their spouses. In addition to the convenience of pre-negotiating rates ahead of time, it is also helpful in ensuring that the wedding guests are in a single location.
A room block is a group reservation of ten or more hotel rooms at a discounted rate. These rooms are often booked through a room block, a contract between the hotel and a group. Room blocks may be courtesy or guaranteed, depending on the hotel’s terms. For example, wedding guests can reserve a block of rooms at the pre-negotiated rate, which may include concessions or additional amenities.
Using Online Flash Sales To Find Cheaper Room Rates
One of the effective ways to find the best hotel deals is by checking websites for online flash sales. Using online flash sales to find cheaper room rates for a wedding is a great way to save money on your hotel room. Flash sales are only held on certain days and are usually for a limited time. During the sales, only a small number of rooms are available at a discounted price. So, the sooner you book, the better.
Blocking Rooms At A Resort
You’ve probably heard the term “room block,” but what does this mean? It means you have reserved a certain number of rooms at a particular resort. This is helpful if your wedding guests are traveling to the same location. If not, you should contact the resort to ensure they know about the room block. They can also call you if any of them have forgotten to RSVP. Having this information on hand can make it easier for you to organize the wedding weekend.
Complimentary Meeting Room
When planning a wedding or corporate event, you may wonder how to win free meeting rooms at a hotel. First, it’s important to remember that the ratio between rooms offered as a complimentary perk and those booked at a reduced rate is known as the attrition clause. Attrition refers to the number of rooms a hotel will let you drop before you are charged a cancellation fee. Many meeting planners negotiate different ratios of free rooms for various events, depending on the time of year and day of the week.
To be eligible for complimentary meeting rooms at a hotel, you must plan a wedding and have a room block. If you have a room block, you can contact the hotel directly or set up a free event website for your wedding guests. Ensure you give the event coordinator the dates you expect your wedding guests to be present. Also, specify any special requests you have for the rooms.